October 2016 Meeting Minutes

Horner Park Advisory Council
Meeting Minutes
October 03, 2016

Peter called the HPAC meeting to order in the Horner Park Field House at 7:08pm.

Previous Minutes:
The minutes of the September 2016 meeting were approved, pending changes.

Treasurer’s Report:
The following funds are in HPAC accounts:

MB checking     $12,798.02
MB savings       $44,734.59
Paypal                $10,896.02
Total                   $68,428.63
All accounts reconcile with QuickBooks.
Peter would like someone to pursue tax exempt status with the state.

Kevin filed the e-post card with the IRS.

Kevin will train the new treasurers on when and how to file with the state and the IRS.

Farmers Market:
Gretchen reported that his year the net is $4700 and $11,800 for 3 years.
There were 18 markets this season. The market is closed and will re-open June 3. Based on the weather, the decision was made to close the market at the end of September.
Gretchen received good feedback from the vendors.

The canopy broke and had to be replaced mid-season. The canopy had a warrantee and Gretchen is working to get money back.

Dog Friendly Area:
The calendar is being printed and they will start selling them at the Farmers Market. The Chicago Park District has engineering drawings for which we are waiting.

Concert Committee:
John O’Connell is still questioning the profit and loss statement. The revenue is $13,500 and the expenses are $8,400. Both Kevin and John O’Connell will pursue a resolution.

Bradley is here as a representative of Theater Hikes. There is going to be an evening show called How to Survive a Zombie Apocalypse this Friday, October 7. However, this is not part of the concert series so a separate permit is needed.
John O forwarded a motion to co-sponsor the performance. The motion passes unanimously. John O can now sign the motion and pass it to Deb for approval from the Park District.
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Budget:
John Friedmann was 43rd in line to present a request at the budget meeting. He said that 54 of 55 of our acres were in great shape but the field house needs work. He asked for a feasibility study to install A/C. This was the only request that was approved on the spot. He also got an ok for getting a Blue Ash, which will makes 6 species of Ash tree at Horner Park.

Park Briefs:
Horner Park:
John Friedmann reported that all the Ash trees have been treated. The trees are labeled and numbered. John Friedmann also has a map that he will post. John has the invoice which he will split between the alderman’s office and HPAC.

The playground is finished and the retaining wall has been repaired. Horner Park has been selected to be part of the Oct. 15 Chicago Plays. Peter and John F. will ask Alderman Mell and Deb Groh for input.

Carol asked if they had been contacted by Desi Perez of Scientific Games regarding volunteer help.

Ravenswood Manor Park: No Report

Jacob Park: No Report

Buffalo Park: No Report

Sunken Gardens: No Report

Website Committee:
Kevin said that WordFence will notify us if there is a problem.

Nominating Committee:
The slate of new officers proposed by the nominating committee is:
President: Peter Schlossman
Vice-President: John Friedmann
Secretary: Amy Jahnke and Diane Sutliff
Treasurer: Lisa Cleveland
Assistant Treasurer: Gretchen Helmreich

The committee was comprised of John O, Peter, John F, and Erica.
The slate was approved unanimously.

Kevin will help with the transition to the new treasurer as well as with website issues.

There was a round of applause for the nominating committee.

Stewardship Committee:
John O has contacted Sue Davenport regarding the $500 grant report that is due Oct. 21.
John O also reported that there is a new tree on Francisco at the point and thanked Open Lands.
Gretchen proposed that the plantings at the entrance need to be culled.

New Business:
October 22 – Pumpkin Patch from 10am-2pm
November 19 – Turkey Trot (1 mile family fun)

The meeting was adjourned at 8:12pm.

Respectfully Submitted,
Lisa Cleveland Co-Secretary

Attendance:
Peter Schlossman – President, John Friedmann – Vice-President, Kevin Anderson – Treasurer, Amy Jahnke – Co-Secretary, Lisa Cleveland – Co-Secretary, John O’Connell – Concert Committee, Erica Beutler – DFA, Carol Maher – Neighbor, Gretchen Helmreich – Farmers Market, Allen Mueller – – RMIA Representative, Diane Sutliff – Neighbor, Bradley Baker – Theater Hikes

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